Color Fun Runs | How To Organize a Fun RunIf you are a PTO member, school administrator, coach or teacher you may need to do some fundraising for your school. You may be searching for school fundraising ideas and thinking you want to stage a fundraising event that will get all students, parents and the community at large involved. Fun Runs seem to fit the bill. Fun Runs with COLOR are even better! Colored Powder adds a whole new element to a typical 5K Fundraising Race that gets people involved who may have never even considered running in a 5k before – and for you the more people the more funds! So how do you get on your way to school fundraising with colored powder? We have a few tips for you to get you started.
Pick your Event Date, Time and Place – Organization of your Fun RunWhen choosing the event date for your school fundraiser you will want to pay close attention to what other activities are happening at each individual school, district wide, and in your local community. For example, if the local high schools prom or your town’s annual craft festival is the same weekend you may want to consider another time so you are not conflicting with other events and trying to draw the same people to yours. Organizing Fun Runs Around Community ActivitiesAlso make sure that you are not sandwiching the Color 5k in between recent fundraising events or similar runs. You may not want to schedule it 2 weeks after the Spring Carnival and 2 weeks before the gift wrap fundraiser as the community may be burned out on fundraising events. You want your Color Fun Run to be a vibrant, exciting, event that everyone in the local community wants to participate in and choosing the right date has a lot to do with it. Once you have picked your date you will want to consider the place. Hosting a Color Fun Run on school grounds may be a great option for you. It is easy and accessible for students and families and you can draw the attention of your local community as well. City parks and trails may also be an option. Get Permissions Needed, Plan your Fun Run CourseNow that you have decided on the fundraising event date and place, you need to insure you have all the necessary permissions before moving forward. If you are planning the event on your school grounds, you probably just need to get permission from the school principal. If the course will be on public property you will need to get permission and/or obtain any needed permits from your local city/county authorities. If it is on private property you of course need to insure the property owner has granted you permission to use the space for the Color Fun Run. Once you have all the necessary permissions secured you will want to plan the course. Make sure it is easy to follow. It also works best if your Start and Finish line loop back to the same general area. As you plan your course you will want to consider how many Color Stations you will have and where you will set them up. Set Your BudgetYou may already have a general idea of how much you want to make based on what you are raising funds for – but sometimes it works well if you start with a budget – determine what the costs are and then plan out how you are going to cover those costs and raise money for the organization. In terms of a Color Fun Run here are some but not all of the costs you may want to consider: 1. Permits/Fees – are there any permit costs or fees associated with your location? 2. Color Powder Costs – you can determine how much color powder you need based on how many participants you expect and how many color stations you will have. You can find all of the info on how to organize a fun run on our popular blog post. 3. Color Powder Packet Costs -while not 100% necessary a color powder toss to kick off your run certainly creates a festive atmosphere and kicks the fun into high gear. 4. Starting Lines, Finish Lines, Cones, Signage – Are you going to use banners, or rent flags or inflatable arches to designate the start and finish lines. How about cones to mark every course, signage to mark your course or signage to indicate where the run is happening. 5. Other race related expenses –
6. Prizes/Incentives for school fundraising goals -If you are going to have your students and/or community participants raise funds – sometimes it helps to offer prizes or incentives based on hitting specific fundraising goals. Sometimes that is as simple as offering a free color powder packet if they hit the first fundraising goal or other race related items like colorful bandanas, backpacks, socks etc. You can also offer gift cards from local businesses. Have a grand prize to the person that raises the most money. Often you are able to get this prize donated so you don’t have an additional cost. 7. Items for Add- On Sales – you may want to think about items that you can sell leading up to the race for a profit. For example – extra color powder packets, bandanas, tattoos, t-shirts. Fundraising Goals and Sponsorships – Organizing a Fun RunOnce you have determined the costs, determine what your fundraising goal is and how you are going to achieve it. There is a large variety of fundraising options at a Color 5k.
Promote Your EventPromoting the event is perhaps the most important aspect. You need to get your community EXCITED about attending a color fun run! Make sure to let them know why you are having this event – what you are fundraising for? People are much more likely to rally behind a cause if they know the specifics. How To Organize A Color Fun Run PromotionTo promote the event you need to start early and you need to promote often.
What to Do on the Day of your EventYou have planned and planned and planned and now it is finally here! Now you just have to set up and start your party! One little trick is to plan extra time for set up. If you think it is going to take 2 hours to set up the course, prepare registration area, start and finish lines, water stations, vendors etc. – then allow 3 hours. You won’t be rushed and if you have any surprises along the way you will have time to deal with them. The same goes for all volunteers – if you think they need to arrive at 8:30, tell them to arrive at 8:00. That way you will insure that everyone is arrives on time. Make sure to prepare a detailed checklist of everything that needs to be done on race day. Share it with other planners and put them in charge of sections. After Your Race To-Do ListThe race is over and hopefully it was a huge success! One thing that often gets forgotten about in the planning stages is the clean-up. Make sure you have a dedicated team of volunteers for the race clean- up. Breaking everything down and making sure the area is as clean as when you arrived takes just as much time as the set up. Organize For Efficient Fun Run Clean Up
A Color Fun Run is a great fundraising event! We hope this guide was helpful! We also have a few other guides to planning and fundraising with a Color Fun run that you may be interested in: The post Color Fun Runs | How To Organize a Fun Run appeared first on Color Blaze Wholesale Color Powder. http://colorblazesupply.blogspot.com/2018/01/color-fun-runs-how-to-organize-fun-run.html Comments are closed.
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Color Blaze is your supplier for fun color! We provide the color powder for: Color Fun Runs, Color Wars, Photo Shoots, Pep Rallies, Birthday Parties, Sorority Sisterhood Events, Gender Reveals and more! Archives
July 2018
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